Case studies

“Ministry of Health & Family Welfare (MoHFW)” using ABBYY FlexiCapture to process Geographical Reconnaissance (GR) Form”

 

Title

Scanning & Data Capture of Geographical Reconnaissance (GR) Form.

Introduction

Geographical Reconnaissance is a country-wide survey conducted by the Ministry of Health & Family Welfare (MoHFW), Government of the Peoples’ Republic of Bangladesh. The survey of 2010-2011 was designed to be processed through ICR Technology for the first time.

Description

The Directorate General of Health Services (DGHS) under the Ministry of Health conducts survey of Geographical Reconnaissance across the country covering 64 districts, 483 sub-districts comprising 30 million households. The bi-color machine readable Survey Form had been sent in the field by DGHS and filled-in Forms are now being processed at Devnet. Web enabled archiving software has been designed for search, retrieve and edit/update the captured data in future.

The objective is to deploy the database in the central system of Ministry of Health so that people can access the database from all the Government hospitals situated in all 483 sub-districts. The database will provide with the basic health related information to craft future planning in national level.

Challenges

DGHS officials struggled hard for the last four years to accommodate/adapt with advanced ICR technology for GR Form processing and finally came to an end with bidding process. As this is the first country-wide ICR based survey, there was a lot of uncertainty and arguments among the public officials. Once it was finalized, proper training to the enumerators could not be provided who filled the Form across the country. Furthermore, the condition of the Survey Form deteriorated as the survey had been done almost two years back and some of the documents were in very poor condition.

The Solution

Devnet is using Kodak’s document scanner incorporated with lot of intelligence like document protection, straight-path and perfect page technology to safeguard the document and get better output. An initial difficulty we faced with server and license set up, however, our engineers closely worked with ABBYY support team and solved those issues. ABBYY FC 10 GEO project license has been used to process the Forms. We already developed a Web based Archiving software for search & retrieve. The DGHS authority has floated a tender to purchase 2000 tablet PC to facilitate nationwide remote access for future update and editing.

The project is estimated to be completed by December 2013.